Tenant Rental Application Letters: How to Excel in a Competitive Rental Market

Stand out with a compelling rental application letter, showcasing your qualifications and enthusiasm for the property.
Andrews Moses
November 23, 2023
4 min read
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Securing your ideal apartment or house can be challenging in today's fiercely competitive Canadian rental market, particularly in hotspots like Toronto, Vancouver, and Montreal. A well-crafted tenant rental application letter to the landlord can be your secret advantage. This guide offers advice for potential tenants on constructing a persuasive rental application letter.

The Importance of a Rental Application Letter

A rental application letter sometimes called a cover letter for renting, serves as your written introduction to the landlord or property manager. Although the typical rental application form captures vital details such as your contact info, employment record, and rental references, the application letter establishes a personal connection, underlining why you're the perfect tenant.

Tips for Creating a Standout Rental Application Letter

  1. Address the letter properly. Whenever feasible, use the landlord or property manager's name. A generic greeting like "Dear Landlord" is only appropriate if you're unsure of their name.
  2. Introduce yourself. Begin with a short introduction that lists your name, profession, and a brief background description. This introduction paves the way for a personal rapport.
  3. Express enthusiasm. Highlight your sincere interest in the rental space. Discuss your attraction to the location, its features, or the local community. An enthusiastic introduction can grab the landlord's attention.
  4. Highlight Your qualifications. Talk about your credentials as a tenant. Point out a consistent income, permanent employment, and positive rental references. If you have a favorable credit score, mention it, as landlords often check credit history.
  5. Elaborate on your rental history. Detail your past rental experiences, the duration of previous leases, your tenure as a tenant, and any favorable references. This underlines your dependability.
  6. Discuss your maintenance habits. Reassure the landlord of your commitment to the property's upkeep. Mention regular cleaning, timely repair requests, and your respect for the place.
  7. Address concerns ahead oftime. In Canada, it's illegal for landlords to discriminate based on factors like family status. However, if you anticipate other concerns like having a pet, be upfront and explain how you manage potential issues. Honesty fosters trust.
  8. Share your intentions for the poperty. Clarify how you'll use the property and your lease duration expectations. Landlords often favor tenants who view the property as a long-term home.
  9. Wrap up professionally. Conclude by expressing gratitude for your consideration and eagerness to discuss this further. Offer your contact details.

Additional Advice for a Successful Rental Application Letter

  • Stay Concise: Strive for a single-page letter that's succinct and straightforward.
  • Uphold a Professional Tone: Ensure the letter remains courteous and professional throughout.
  • Proofread: Eradicate any spelling or grammar mistakes for a refined appearance.
  • Structure it Neatly: Employ an uncluttered, legible font and format it meticulously.
  • Personal Touch: Personalize your letter to the property and landlord, showing your in-depth research.


A thoughtfully composed tenant rental application letter can be pivotal in a challenging rental environment. It's an avenue to forge a personal bond, display your qualifications, and reveal your enthusiasm for the rental space. By heeding the advice in this guide, you can craft a letter that bolsters your chances of obtaining your preferred rental property.

FAQs About Rental Applications

Q1: Is a rental application letter mandatory in Canada, or can I lean on the usual application form?

A rental application letter isn't always obligatory, but it can enhance your application. It allows you to present yourself, build a personal bond, and emphasize your qualifications.

Q2: What if my rental history or references aren't strong?

Focus on accentuating other strong points, like steady employment and a commendable credit score. In Canada, a good credit report is highly valued. If your rental history isn't robust, be transparent and underscore your commitment to being an accountable tenant.

Q3: Should I include additional documents, like a credit report, with my rental application letter?

While not mandatory, attaching a brief credit report or a summary of your credentials can give landlords a clearer image of your background. Ensure this information is consistent with your letter's content.

Q4: Is electronic submission of my rental application letter acceptable, or should it be a physical copy?

Many landlords welcome electronic submissions. Always adhere to their preferred communication mode. If applying online, attach your rental application letter in the specified format.

Disclaimer :

This article offers general information only, is current as of the date of publication, and is not intended as legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. While the information presented is believed to be factual and current, its accuracy is not guaranteed and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the author(s) as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Tenantcube Inc. or its affiliates.

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Andrews Moses
November 23, 2023
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