Online Rental Application Requirements in Canada: A Complete Guide

Prepare for your online rental application in Canada by knowing its requirements and following guidelines.
Andrews Moses
October 16, 2023
4 min read
Share this post

In an increasingly online world, more landlords and property managers are reducing paperwork and increasing efficiencies by using online applications to streamline the rental process. As a prospective tenant in Canada, understanding what the form will typically require and preparing for it will ensure a smoother application process. This blog explores the nitty-gritty of online rental application requirements.

Personal Information and Contact Details

Every online rental application will require some basic personal information from you. This usually includes

  • Full name
  • Date of birth
  • Contact phone number
  • Email address
  • Current residential address

Providing accurate and verifiable details is essential, as landlords will use this information to conduct various checks. Prospective tenants may also need to show a government-issued ID, like a driver's licence or passport, to validate their identity.

Employment and Income Verification

Another essential requirement of the online rental application is employment and income verification. Landlords want to ensure that their tenants can afford the monthly rent. As such, employment and income verifications usually include:

  • Recent pay stubs
  • Employment contract or letter from employer
  • Tax documents (e.g., T4 slips)

When actively looking to rent, it's advisable to have these documents on hand, scanned, and ready to upload.

Rental History and References

A tenant's past behavior can indicate their future behavior. This is why an online rental application will typically ask for:

  • Past rental addresses for the last 3-5 years
  • Contact information for previous landlords
  • Personal references (sometimes)

These references help the landlord gauge your reliability and responsibility as a tenant. Pro Tip: Make sure to inform any of your references in advance so they're prepared to give a positive account of your rental history.

Credit and Background Checks

Many online rental applications will require a credit check because it provides insight into your financial responsibility. Usually, a higher credit score will increase your chances of approval. Depending on your potential landlord's service, you may be able to conduct your own credit check and then share the results.

It's important to note that tenant screen background check might include checking for a criminal record. While a past misdemeanor might not automatically disqualify a tenant, honesty is vital.

Additional Application Requirements

Some landlords may have unique requirements, such as:

  • Pet information and pet references (if applicable)
  • Personal statement or letter of intent
  • Vehicle information if parking is involved

Always read the application details carefully to ensure you provide all necessary information.

Compliance with Fair Housing Laws

In Canada, landlords must abide by the provincial and federal human rights codes. They cannot discriminate against potential tenants based on race, religion, gender, disability, family status, or other protected grounds. Being aware of your rights can help ensure you're treated fairly.

Online Rental Application - Final Thoughts 

Understanding the online rental application requirements is crucial for a hassle-free rental experience. By being prepared and proactive, you can present yourself as an ideal tenant and secure your desired rental property. Remember, the key is in the details. Being thorough and honest throughout your application will set you on the path to a successful rental journey in the Canadian housing market.

Free Online Rental Applications with Tenatcube

Looking for an online rental application? Consider Tenantcube! Our all-in-one property management platform includes a rock-solid online rental application that gets the job done. At Tenantcube, we know how important it is to find quality tenants. That’s why we help you perform complete background checks, including credit, public records, and eviction history. so you get more time to spend on people rather than paperwork. Want to learn more? Book an obligation-free online demo today.

Disclaimer :

This article offers general information only, is current as of the date of publication, and is not intended as legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. While the information presented is believed to be factual and current, its accuracy is not guaranteed and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the author(s) as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Tenantcube Inc. or its affiliates.

Share this post
Andrews Moses
October 16, 2023
4 min read
Rent Guarantee

Navigating Landlord Rent Guarantee and Tenant Relations in Canada

Rent guarantee programs offer financial security, but open communication and empathy are essential for positive landlord-tenant relationships.
Andrews Moses
Jan 4, 2024
4 min read
Rental Management

Why Property Owners Turn to Rental Property Management Companies

Property owners can enjoy time savings, stress reduction, and expert tenant management by hiring rental property management companies.
Andrews Moses
Dec 21, 2023
4 min read
Rent Collection

Rent Collection Strategies for Landlords in Canada

Explore proven rent collection methods to ensure a steady income and minimize late payments as a landlord in Canada.
Andrews Moses
Dec 20, 2023
4 min read

Ready To Transform Your Property Management Experience?

Why struggle with outdated technology? Get started with the easiest-to-use property management platform.

Tenantcube Credit Report - Simple, confident, stress free renting | Product Hunt